Abstracts must be submitted by Monday 27 October 2025, 23:59 GMT. Any edits to abstracts already submitted must also be finalised by this date. If you are successful you must accept your place by Monday 9 February 2026 and register by Monday 23 March 2026.

No, you are not required to be an RCS England member to submit an abstract.

Individuals can submit an unlimited number of abstracts. However, each submitter is limited to presenting only one abstract at the conference. If multiple abstracts from a single submitter are accepted, co-authors must be assigned to present the additional abstracts.

No, each abstract may only be submitted for consideration under one topic.

No, abstracts can be submitted only via the online submission portal. Any abstract sent by email will not be accepted and automatically returned to the sender.

You can find guidelines on what you will need to submit an abstract here.

Abstract text must not exceed 350 words (200 words for the abstract, 150 words for references; heading maximum of 160 characters).

Research abstracts should be structured under the headings: 

• Research abstracts should be structured under the headings:
• Background: Clearly state the purpose of the abstract and why the topic is important.
• Methods: Describe your selection of observations or experimental subjects clearly.
• Results: Present your results in a logical sequence in text and simple tables — if results are not included, your abstract will not be considered.
• Conclusion: Clearly state the conclusion of your abstract.
  

Case studies/case reports should be structured under the headings:

• Background: Clearly state the purpose of the abstract and why the topic is important.
• Case presentation: Describe the patient in detail, including history and presenting symptoms, examination findings, investigations, diagnosis, treatment or intervention, and outcome.
• Discussion: Analyse the case in relation to existing literature, highlighting the significance of the findings, what makes it unique or relevant, and the key clinical considerations.
• Conclusion: Clearly state the conclusion of your abstract.
  

Yes, you may add up to one table and one graph to your submission.

You can include up to 10 co-authors. Please include all authors at the time of submission and ensure you have gained their consent before submitting.

Any edits to submitted abstracts can be made up until the abstract submission deadline, Monday 27 October 2025, 23:59 GMT.

You will be asked to assign the presenting author at the time of submission. If the presenter needs to be changed afterwards, please send an email to rcseng.abstracts@wonderly.agency  including the presenters name, job title, organisation and contact details as soon as possible. The deadline to confirm an alternative presenter is Monday 9 February 2026. In all cases, the presenter must be part of the submitted authors list and be able to attend the conference in person to present and discuss all aspects of the abstract.

All presenting authors must register for a two-day in-person ticket, at the appropriate rate for that presenter according to their professional status on the first day of the event. Please note, presenting authors are only permitted to present one abstract. If a presenting author has more than one accepted abstract submission, we recommend allocating a co-author to present on your behalf. If a presenting author has not registered and paid the registration fee, the abstract will be withdrawn, will not appear on the Conference website or app, and will not be presented at the Conference. The deadline for presenting author registration is Monday 23 March 2026.

Please note it is not possible to save an incomplete abstract, you will need to complete all steps at the time of submission and click ‘Submit’. For this reason, we advise all submitters to read the submission guidelines thoroughly before starting the submission process. Once submitted you can log back into your submission and amend it. Any edits to abstracts already submitted must also be finalised by the submission deadline, Monday 27 October 2025, 23:59 GMT.

If you decide to withdraw your abstract prior to the submission deadline Monday 27 October 2025, 23:59 GMT, you may log into the abstract submission system and withdraw your abstract there. After this deadline, abstract withdrawal requests should be emailed to rcseng.abstracts@wonderly.agency. Please include your abstract submission ID number, title, and the presenting author’s name in your email.

You can either delete them or you can leave them in the system as “not submitted”. Please note that you will receive reminders to submit them.

You will receive email confirmation that your abstract has been received. Please re-check your junk/spam email folder. If still not received please contact rcseng.abstracts@wonderly.agency.

Submitting authors will be notified, via email, of the outcome of their submission by the end of January. To ensure receipt of your notification, it is important that you provide a correct email address for the submitter and the presenting author. 

Unfortunately due to the volume of applications and the size of the conference, we are unable to provide individual feedback on abstract submissions during any stage of the process.

All submitting authors must confirm acceptance by contacting rcseng.abstracts@wonderly.agency. The deadline to confirm acceptance is Monday 9 February 2026.

The Programme Committee makes the final decision on the presentation type. If you no longer wish to present your work as a physical poster display only, please inform us by contacting rcseng.abstracts@wonderly.agency immediately so that we can withdraw your submission.

Any edits to abstracts and authors submitted can be made up until the abstract submission deadline, Monday 27 October 2025, 23:59 GMT. However, If you would like to amend the details of the presenting author, please email rcseng.abstracts@wonderly.agency by Monday 9 February 2026.

You do not need to pay to display your poster. However, in order to present your poster you must register and pay for a two-day in-person delegate ticket. This applies to all poster presenters, including students and those from low or middle income countries.

If you cannot attend the conference to present your abstract, you will be able to send a co-author in your place. Please inform us as soon as possible if there is a change in presenting author by contacting rcseng.abstracts@wonderly.agency by Monday 9 February 2026. Please include your abstract submission ID and the name, email address and organisation for your replacement presenter. Please note that your replacement presenter cannot be already presenting a poster of their own. We have a strict policy of one poster display per presenter.

We are only able to provide invitation letters to individuals who have already registered and paid to attend the conference. If a letter of invitation is required to support your visa please contact us at rcseng.abstracts@wonderly.agency once you have registered.

You have the option to either use the poster template provided in the submission outcome email or produce your poster from scratch. If you are producing your poster from scratch we recommend building your poster in either PowerPoint or Publisher before converting to a PDF.

Go to File, Save As. Enter your file name, ‘Abstract ID – Abstract Tile’ recommended From the Save as type dropdown menu, select PDF (.pdf). Click Save.

Please refer to your abstract outcome email for full details on poster specifications. We have included a few important specifications below:

• Your poster must be portrait not landscape and A0 size
• Make sure your poster is a single page only We recommend a clear, generic font at least 18px size.
• Avoid text in capital letters - this slows up the reading process. A sans serif font (e.g. Arial) is easiest to read on posters.
• Keep statistics simple - a graph or chart is much better than tabled material and the former should make one statement at a time.
• The abstract title at the top, your research content and any references and any conflicts of interest at the bottom.

Physical posters will be displayed on poster boards in the exhibition hall at the ICC Birmingham.

• It is the responsibility of the poster presenter to produce and print a suitable A0 poster for presentation. 
• A thick paper stock, such as 200-350gsm is best to ensure durability.
• We recommend checking the print lead time with your chosen supplier in advance, to ensure your poster will be ready in time for the conference.
• Discover a greener way to showcase your research with North Star's environmentally friendly posters! They offer recyclable paper and commitment to ethical, sustainable production methods provide an environmentally conscious choice. Join us in creating a positive impact on the planet while presenting your research.

During designated breaks, poster presenters should be available to stand by their poster to discuss their work and answer delegate questions. A card will be provided for presenters to indicate their availability during the breaks, allowing attendees to know when they can speak with them.

Your poster should not be used to introduce new findings/information. The information on your poster should be based on the abstract you submitted.

All presenting authors are required to purchase a two-day in-person conference ticket. There is no option to present your poster virtually.

The event team will provide velcro tape for you to use to attach your poster to the poster boards. This will be available by the poster boards.

Please be aware that only one presenter is permitted for each oral abstract presentation.

Submitters who have been selected to provide an oral presentation will be asked to prepare a short slide deck containing a maximum of two slides and deliver a 5-minute presentation (3 minutes to present, followed by 2 minutes for Q&A). Please bring your presentation on a memory stick and visit the Speaker Preview room to upload your presentation. Presenting authors should refer to their submission outcome email for presentation guidelines and presentation slot details, or contact rcseng.abstracts@wonderly.agency for more information.

On arrival, after collecting your delegate badge, please visit the Speaker Preview room to upload your presentation. Please visit the Speaker Preview room as early as possible and no later than 2 hours before your session is due to start.

Your slide deck should not be used to introduce new findings/ information.